We have the answer

We have the answer

FAQs

 

Where is Gilwell Park?

 

Located in Epping Forest, but only minutes from Chingford Station (London E4), it’s just 30 minutes from Liverpool Street Station and less than five minutes from junction 26 of the M25.

 

Who do I contact?

 

Our friendly team on 020 8498 5300 or info@gilwellpark.co.uk

 

Is car parking available?

 

Yes and free for all guests.

 

What facilities are available for guests with a disability?

 

What equipment is available in the meeting rooms?

 

Data projector, screen, flipcharts and delegate packs which include notepads, pens, post-it notes and name cards.

 

Do you provide technical assistance?

 

If you need support on the day, we can arrange this for you.

 

Do the rooms have natural light and air conditioning?

 

All of our rooms have natural light with great views across our 108 acre estate and a number of meeting rooms contain air conditioning

 

What is the minimum number of people you can cater for?

 

As little or as many as you need us to - we’re flexible.

 

What is the largest event you can hold?

 

 

Up to 250 people and we regularly hold formal dinners for up to 180.

 

Can I bring my own food or catering company?

 

We work with excellent in-house caterers who regularly deliver varied and specialist menus for a wide range of events. However, we appreciate you may want something else so subject to providing the necessary food standards certificates, we will work with another team of your choice.

 

Can your caterers accommodate dietary requirements such as food allergies etc?

 

Yes, we can. Just give us a reasonable advance warning of any food allergies or special requests and we’ll deliver a great menu for you.

 

What minimum numbers are required in meeting rooms?

 

Ten delegates is the minimum for many of our conference packages but if you have less than that, we’ll create a bespoke package for you.

 

Wedding FAQS

How do I provisionally book a date?

 

We can hold a provisional date for you for seven days with no obligation. This will give you time to call your suppliers and make sure that they’re also available.

 

How do I confirm a booking?

 

We requires the return of a signed copy of the contract and terms and conditions as well as a non-refundable deposit. You can confirm any time within the provisional period, or without a provisional booking.

 

Can I have a civil ceremony at Gilwell Park?

 

Yes. We are an approved venue for civil ceremonies. Gilwell Park offers a wide range of licenced rooms to choose from, including the elegant White House to the unique outside Gidney Cabin.

 

When do we need to pay the balance?

 

We’ll invoice you for the remaining balance four weeks prior to your wedding, with any remaining balance paid on your departure the day after your wedding.

 

What time should I get married?

 

It’s your wedding day so it’s up to you but here is a useful guide of timings if your evening party starts at 7.30pm.

 

  • 2.30pm Ceremony
  • 3.30pm Drinks reception
  • 5.00pm Wedding breakfast
  • 6.30pm Speeches
  • 7.00pm Room rearranged for your evening party
  • 7.30pm Evening party begins

 

Can I decorate the rooms?

 

Yes, we are very happy for you to decorate the rooms with balloons, flowers and table arrangements.

 

Can we have confetti?

 

It’s a wedding - of course, but please ask your guests to use biodegradable confetti and no confetti bombs to ensure the safety of all our guests.

 

Can we have fireworks?

 

Yes, but please talk to us first as conditions do apply to ensure the safety of all our guests.

 

Can we bring in our own wine or pay corkage?

 

There is a corkage charge if you want to bring your own wine, so just give us a call to discuss.

 

Can I bring in my own caterers?

 

We have our own onsite caterers who cater for lots of large and varied events. But if you want to bring your own, just give us a call and we will work with you, and them, to make sure everything goes smoothly

 

Where do guests park?

 

We provide free parking for all our guests, so whether you arrive in a coach, a stretch limo or a horse and carriage, we’ll find you a space.

 

What is the standard finishing time?

 

Standard finishing time is 12.00am (midnight) for the bar and for music.

 

Where do people stay?

 

Gilwell Park has 40 onsite bedrooms, 35 en-suite. The bridal suite is complimentary for your wedding night. All rooms include internet access, a colour TV, power showers, tea and coffee making facilities and a Full English or Continental breakfast.

 

Can I supply my own bar?

 

Gilwell Park is a fully licensed venue with its own bar. Prices on the bar are kept in line with pub prices rather than hotel prices, so there shouldn’t be any need to supply your own bar.

 

Can I bring my own tent or caravan?

 

Sorry but camping at Gilwell Park is for our Scouting guests only.

 

What is the capacity of Gilwell Park?

 

The capacity for a seated meal in the largest space we have, the main hall, is 180 guests using round tables. Evening capacity in the same area, is up to 250.

 

At what time do we have access to the main hall?

 

We guarantee access to the main hall from 10.00am so you can start getting ready. If there isn’t a wedding the day before, then you’re welcome to arrive earlier. Your suppliers, such as caterers and florists, are welcome to start setting up from this time. You’ll also be able to access the hall on the morning of your wedding in order to set up your tables with favours and name cards, and to place table plans and decorations. We’re very happy for you to decorate the rooms with balloons and flowers too.